Tips To Choosing Your Own Event Venue
Part of the reasons event planners find it tough to secure the event venue that’s appropriate is just because they are not aware of the questions to ask. For optimum results, follow the below checklist.
Who’s your target market and what is the guest list size?
Before coming up with a short-list of event venues to look at know how many will be able to attend from the people which you will invite. You’ll need to be sure that your venue is suitable for the audience and can accommodate your guest list.
Use a hotel partition or a partition, in case your event venue is too large for your event.
In case your event is by invite only, ask that your attendees RSVP by printing it on the invitation, but you should be aware that lots of individuals don’t respond so that you may need to follow up with a telephone call. RSVP is a French acronym that usually implies ‘please respond’.
Be aware of how to cater to your target audience
Knowing the demographics of your audience is extremely important as it will affect your choice of the event venue. As an example, know what they are accustomed to, their average income, what their likes or dislikes are etc. Your venue ought to reflect their preferences and requirements, if your audience is a group of CEOs.
What’s acceptable for your guests?
Choosing an event venue location in close proximity to your guests’ homes or work regularly is a reflection about the amount of people anticipated to attend. Something to consider is transportation and alcohol intake. You do not want your visitors to drink and drive so it’s wise to offer transportation choices available upon completion of the event so that each one of them get home safely or guarantee taxis available when they leave the venue.
Keep your eyes and adapt your needs accordingly. For example, Have umbrellas or tents meant for an outdoor event, if it’s supposed to rain and you’re the one coordinating the event.
Venue experience and expertise
Ask from them a list of events that they have planned, before you choose to employ a place for the event, ask to view images of these events so you can observe the wide variety of design options, and ask for references. You may choose to talk as well to some of the employees to determine what experience they have and how accommodating and friendly they are. If necessary, find the ratio of servers to guests, and whether or not they are willing to work over-time.
You have to know what the event venue will help you with and what you need to get ready for, that is setup, decorating or tear-down. The more behind-the-scenes logistics you have, the better.
Walk around outside the venue, too, and assess for possible noise problems, is decorating required beyond the venue, possible dangers and parking or drop-off factors for limousines, buses, or taxis.